By anne-marie.dubois - Posted on 27 March 2020

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Isolation

Each student and intern returning from a trip outside of Canada is required to observe a 14-day mandatory isolation period, as prescribed by the government.

 

 

Student financial aid

Repayment of debts contracted with Aide financière aux études by our graduating students and graduates is deferred for a period of six months, and no interest will accumulate during this period.

 

 

Convocation ceremony

The 2019-2020 Convocation Ceremony, scheduled for May in Quebec City, is postponed to a later date.  

 

 

End of Winter semester 2020

The academic calendar will not be adjusted. All students and professors will be given an additional month to submit assignments and grades.

 
Assignments, including dissertations and theses, will be accepted until May 15 (instead of April 17 as previously announced), and grades until June 15 (instead of May 18 as previously announced). In addition, students will have the option of requesting the use of "pass" or "fail" grades instead of literal grades for course evaluation. Pass or fail will not contribute to the student's average. The mention "failure" will not be taken into account in the application of the sanctions set out in our academic regulations (Règlement sur les études supérieures de l'INRS).
 
Three possibilities are offered to our students for gradings for the Winter term 2020:
 
♦ Literal grading
♦ Mention "success" or "failure"
♦ "R", for postponed courses and evaluations

 

To take advantage of the “pass / fail rating”, students must send an email request to registrariat@inrs.ca indicating the course acronym. The deadline to make such a request is June 15, 2020.

 

 

Evaluation of research activities

Student research activities for the winter 2020 term will be evaluated as they stand at the closing of the INRS on March 13, 2020.

 

 

Scholarships and grants

Scholarship payments continue as planned. If you have any questions, contact the Registrar's Office at registrariat@inrs.ca.

 

 

Admissions

Admissions to the INRS will continue. For students who are not be able to present themselves in person, the possibility of starting their program remotely will be offered if their supervisor agrees. Postponement of a new admission, if necessary and without penalty, is also possible. To do so, the request must be addressed to the Registrar's Office.

 

If documents required for admission are missing as a result of the pandemic, it is still possible to apply for admission with a letter of explanation. The documents can be forwarded when they are available. If you have any questions, contact the Registrar's Office at registrariat@inrs.ca.

 

 

Registration

Registrations for the summer semester 2020 will continue. The enrolment period has been extended until April 5, 2020. All leave of absence requests will be accepted. It is also possible to continue one's studies and research activities remotely with your director’s agreement, or to register part-time. Students should contact their supervisor or tutor to determine the best course of action.

 

 

International students

 

Welcoming

As of March 13, 2020, students from foreign countries cannot be accepted for on-campus courses and research until further notice. Each person in charge - professor and professor or member of the administration - must notify those concerned.

 

Please note that the following information is valid only because of COVID-19. The special announcements may become obsolete and the relaxation of the rules may disappear if the situation changes. Most of the items presented are described on the IRCC website.
 
Work in essential services / Lifting of the 20h/week limit for off-campus work
On April 22, 2020, the Government of Canada announced to international students that their 20-hour per week restriction on off-campus work was removed, provided they are working in an essential service or essential function.
 
In this regard, it should be noted that:
  • This opening to full-time work applies only to students whose study permit allows them to work off-campus.
  • Students with implied status may also take advantage of this relaxation if their expired permit allowed them to work off-campus.
  • As stated in our information document of April 9, students who are forced to switch to part-time work, or to take a break from their studies, maintain their right to work off-campus if they can provide a letter from their university justifying that it was COVID-19 that affected the continuation of the program on a full-time basis. Therefore, the opening to full-time work also applies in this case.
  • A student whose study permit indicates that he or she is not allowed to work with vulnerable persons (patients, seniors, students) remains unable to do so.
 
 
CAQ expiring between April 30 and December 30, 2020 / Automatic extension
On April 30, 2020, the Ministère de l'Immigration, de la Francisation et de l'Intégration du Québec (MIFI) announced that it would automatically extend, until December 31, 2020, all CAQs ending from April 30 to December 30, 2020.
 
It should be noted that:
  • Students who renew their CAQ for a period ending later than December 31, 2020 must continue their procedures.
  • Students whose CAQ ended before April 30 are not covered and must still wait for their application to be processed.
  • No information has been given, at this time, regarding a possible refund for submitted applications that become unnecessary because of this decision.
 
 
Canadian Emergency Benefit (regular and for students)
On April 29, 2020, the Government of Canada passed Bill C-15 which introduced the Canada Emergency Student Benefit (CESB). It is important to note that international students will not be eligible for this new program.
 
However, international students remain eligible for the Canada Emergency Response Benefit (CERB) if they meet the other criteria. See the official CERB page, including the question and answer link for full details.
 
 
Application for Study Permit / Time Limit to Provide Missing Documents
If documents are missing from your permit application and if you have sent a note explaining it was because of COVID-19, you will be asked to provide the missing information and you will have 90 days to do so. The time limit is automatically 90 days for biometrics as well, even if your letter mentions 30 days. This 90-day period is granted by default and IRCC specifies not to contact them to request it.
 
If you still cannot meet the requirements when the 90-days period comes to an end, please notify IRCC.
 
 
Distance Learning AND Post-Graduation Work Permit
Taking your courses online does not affect your eligibility for the Post-Graduation Work Permit Program (PGWPP).
 
If you have a study permit, or if you have been approved for a study permit for a program starting in May or June, but you can’t travel to Canada at this time due to travel restrictions, you may begin your training while you are abroad and this does not affect your eligibility for the PGWPP.

 

 

Study permits

Foreign students who hold a valid study permit or who had their application for a study permit approved when the Government of Canada's travel restrictions came into effect on March 18, 2020, may enter Canada. To do so, students must not show symptoms of COVID-19 before departure. Upon their arrival in Canada, a 14-day isolation period is mandatory, even if the person does not show any symptoms. More information is available on the website of Immigration, Refugees and Citizenship Canada.

 

 

 

Research internship

As of March 13, 2020, interns from foreign countries can no longer be accepted until further notice. Those responsible for internships must notify those concerned. If the period of confinement continues, the INRS Graduate and Postgraduate Studies Department will consider, with you and your internship supervisor, the possibility of continuing your research activities remotely. Depending on the outcome of the pandemic, other options may be offered to you, such as the possibility of completing your internship on a part-time basis or postponing it until the fall of 2020 or the winter of 2021.

 

 

Remote Instruction

Courses, seminars, doctoral exams and thesis defenses will be completed remotely, when possible. The "R" (Deferred) grade will be used systematically for courses that cannot be completed by distance learning. This grade will allow an additional term for the submission of results. Depending on the evolution of the pandemic, an exceptional extension for a second term will be considered considered.